Your privacy is important to us. To protect your privacy we provide this notice explaining our online information practices.
This policy applies between you, the user of this website, and The Oratory Preparatory School, the owner and provider of this website. This policy applies to our use of any and all data collected by us in relation to your use of the website and any requests you make using this website.
The following data may be collected when you browse this website or complete any of the website’s contact forms (Prospectus Request or Event Booking forms):
- Your name
- Your address
- Your email address
- Your contact telephone number(s)
- Your child(s) name(s)
- Your child(s) date of birth(s)
- Your child(s) gender(s)
We may collect information about your computer and browsing actions and patterns including, where available, your IP address, operating system and browser type, a list of URLs starting with a referring site, your activity on this website, and the site you exit to, and cookie information, for system administration. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.
Use of Data and Duration of Data Storage
Any personal data you submit will be retained securely by The Oratory Preparatory School. The personal data collected is processed by staff who work at The Oratory Preparatory School. Such staff may be engaged in the fulfilment of your information requests in accordance with the School’s admissions process and to inform you of relevant school information. This may include email, phone and postal correspondence.
Any personal data you submit via the online forms will be stored up until the age of the child in which your enquiry relates to exceeds the school’s age (Year 8).
Personal data will be deleted before this time if any of the following occurs:
- You confirm you are no longer interested in the school. You will no longer be contacted but your personal data will be kept on file for a maximum of 2 years after the time in which you confirm you are no longer interested.
- The child or children in which you have enquired about go on to join the school.
Unless we are obliged or permitted by law to do so, your personal data will not be disclosed to third parties.
The Oratory Preparatory School may set and access cookies on your computer. A cookie is a small file that resides on your computer’s hard drive and often contains an anonymous unique identifier and is accessible only by the website that placed it there, not any other sites.
For more information about cookies and how to stop cookies being installed or how to delete existing cookies from your hard drive visit the following website: www.allaboutcookies.org.
Third Party Websites and Services
The Oratory Preparatory School may, from time to time, employ the services of other parties for dealing with matters that may include search engine facilities and online advertising and marketing. The providers of such services may have access to computer and browsing actions and patterns provided by users of this website. Any data used by such parties is used only to the extent required by them to perform the services that The Oratory Preparatory School requests. Any use for other purposes is strictly prohibited. Furthermore, any data that is processed by third parties must be processed within the terms of this policy and in accordance with the General Data Protection Regulation.
Data security is of great importance to The Oratory Preparatory School and to protect your data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure data collected online. This includes SSL certification.
In the interest of privacy for our parents and pupils, full names of children are not included alongside their image on this website. Images are not permitted to be downloaded or replicated in any form without prior consent. For the security of our pupils and staff we have disabled the “Right mouse click” function on images throughout the website.
Accessing your own Data
You have the right to ask for a copy of your personal data. Please contact the School Office to request a copy.
You may need to modify or update your data if your circumstances change. Additional data as to your marketing preferences may also be stored and you may change this at any time. Please contact: Marketing-OPS@oratoryprep.co.uk to change your marketing preferences.
Right to be Forgotten
You may at any time decide to exercise your Right to be Forgotten. This is where you can have all your data permanently removed from our website and database. To do this please contact the School Office.